Administrative Assistant

Posted Yesterday

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Job Details

Full Time

Location

Port Coquitlam, BC

Salary

dollar sign 42,800 to 58,900 per year

Job Description

Administrative Assistant

Be part of a dynamic team that shares a passion for the outdoors as an Administrative Assistant, supporting a highly respected and inspiring GM. If you have a strong administrative background, exceptional organizational skills, and thrive in a collaborative environment, this is your opportunity to shine!

Interviews are taking place very soon!

Who- the Company:

Canada's leading wholesale distributor of premium products, with over 60 years of experience delivering top brands to independent specialty dealers. They have grown from a small operation to a prominent player in the market, with offices and distribution centers across Canada and internationally. With a team of over 150 staff, they continue to drive success in their industry!

What- the Role:

The Administrative Assistant supports the General Manager (GM). The Administrative Assistant is key in keeping the GM's day-to-day operations running smoothly by handling administrative tasks, managing schedules, coordinating communication, and facilitating efficient decision-making processes. In this role, the Administrative Assistant will be professional, have a strong emphasis on confidentiality, and be great at anticipating the needs of a busy and dynamic leader.

Administrative Support:

Manage the GM's calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize meeting agendas, documents, and presentations.
Act as the primary point of contact for the GM, managing correspondence and filtering communications as appropriate.

Project Coordination:

Assist with the planning and execution of key projects and initiatives led by the GM.
Track progress on tasks and ensure follow-ups are completed in a timely manner.

Communication Management:

Maintain effective communication with internal teams, external partners, and stakeholders.

Operational Support:

Coordinate logistics for meetings, conferences, and company events.
Manage confidential and sensitive information with discretion.

Relationship Management:

Build strong relationships with team members, customers, vendors, and stakeholders to facilitate seamless collaboration.
Represent the GM professionally in all interaction

Who – the Candidate:

Bachelor’s degree in business administration or a related field (preferred).
Proven experience as an Executive Assistant or Administrative Assistant or in a similar administrative support role.
Excellent organizational, time-management, and multitasking skills.
Strong verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
High level of discretion and confidentiality.
Proactive and positive attitude with the ability to anticipate needs and solve problems effectively.
Passion for the cycling or sports industry is an asset.

How Much:

$42 800 – $58 900 + discretionary bonus, 2 weeks’ vacation, 5 flex days, and 5 sick days + additional product purchase program perks, extended health.

Where:

Port Coquitlam, BC, hybrid working schedule, Tues-Wed-Thurs in-office | Mon-Fri remote.

When & How to Apply:

This search is moving very quickly. Swim will be presenting short-listed candidates directly to the hiring team for consideration. If interested, please reach out very soon.

About Swim Recruiting

SWIM provides Permanent and Contract Recruitment Services in a variety of specializations and industries. Our well established client network includes small businesses right through to large global corporations.