Senior Administrative Assistant

Fantastic opportunity for a well-rounded, resourceful, and adaptable administrative professional who is seeking to join a global and complex company with a friendly corporate culture. Opportunity for long-term learning and growth, as well as mentorship from inspiring leaders. Competitive total compensation package.

Our client is a high profile, well-established, and reputable global company headquartered in Vancouver. The corporate office is fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this company are dedicated to their work and also know how to have fun. This company truly values their employees and provides great perks that promote a healthy work life. 

What- the Role: 

On behalf of our client, SWIM is recruiting for a new Administrative Assistant. This role is similar to a Junior EA position and in a nutshell it is: “EA to the EA to the CEO”.

This is a fantastic opportunity for someone who wants to develop into a top-notch corporate Executive Assistant in the coming years- the person who gets the job will benefit from excellent mentorship from one of Vancouver’s best EAs and will get a ton of exposure to all areas of executive assistance and office coordination. The Administrative Assistant will report directly into the EA to the CEO, and will also get to work with 14+ other colleagues in Executive Assistant, Administrative Assistant, Administrative Coordinator, and Receptionist roles.

The Administrative Assistant will support the EA to the CEO with calendar management, booking meetings, crafting internal communications, preparing meeting rooms, processing invoicing and expense reports, coordinating International travel, etc. Additionally, the EA will prepare meeting materials, put together presentations, compile reports, and manage the department’s annual calendar.

Additionally the new Admin Asst/Jr EA will support office coordinator/office management, such as covering the front desk reception when needed, liaising with property manager, ordering office supplies, etc.

Excellent professional writing skills are important in this role. Various systems will be used by the new EA including the full Microsoft Office suite (Outlook, Word, Excel, PowerPoint, and Teams), as well as SharePoint, Zoom, and Workiva.

This is an excellent career opportunity for someone who is looking for diverse and engaging work in an interesting and people-focused corporate work environment.  

We are seeking a well-rounded administrative professional who is detail-oriented, organized, and professional, and who has a can-do approach to their work. Qualified candidates will have at least 5 years relevant, well-rounded, and progressive experience in administration in a corporate office environment, including some exposure to administratively supporting an SVP or C-suite leader. Qualified candidates will be skilled in scheduling, coordinating, organizing, and planning.

Clear communication skills (written and verbal) are crucial as this role involves a great deal of interaction with management, colleagues, and other employees.

Experience working in complex and global corporation is beneficial but not required. Some form of post-secondary education is highly preferred but not necessary.  

There are many soft skills and personality traits we are looking for in this Administrative Assistant, some of which are: resourceful, adaptable, honest, diplomatic, tactful, reliable, accurate, detail-oriented, helpful, and flexible. The Administrative Assistant will be excellent at maintaining confidentiality and will also be a collaborative team player who can work hard while also enjoying the dynamic, friendly, and fun-loving culture.
  
Where: 

Based in a corporate office right in the heart of Downtown Vancouver. Full-time in office.  Close to public transit and many amenities like restaurants and shops.

This company provides a very robust total compensation package. Competitive base salary commensurate with experience and skills, likely in the range of $65,000 to $78,000, with a bit of wiggle room beyond that for someone who has highly relevant work experience and qualifications.  

Additionally, the Administrative Assistant will be eligible for a very generous amount of vacation days paid time off (almost 6 weeks in total!), a competitive performance-based bonus, a solid pension plan, great health & dental benefits, an annual health allowance, an employee share purchase program, and other perks- please discuss further with SWIM.
 
When & How to Apply: 

Interviews will commence soon, so please do not hesitate to apply TODAY if you are interested and would like to hear more.  If you already have a Recruiter at SWIM, please reach out to that directly as soon as you can. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY’ and send us your resume. Thank you!