Practice Assistant

Posted 3 days ago

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Job Details

Full Time

Location

Vancouver, BC

Salary

dollar sign 53,000 to 75,000 per year

Job Description

Job Description:

Our client is seeking a Practice Assistant to join their Financial Services Group. This role involves providing comprehensive administrative and legal support to lawyers while acting as a workflow coordinator for other support services. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.

What’s in it for You:

The expected salary range for this position is $53,000 - $75,000, depending on experience and location.
Our client offers a chance to work in a dynamic working environment
Comprehensive benefits include extended healthcare, dental, paid vacations etc

What You’ll Do:

Manage and maintain lawyers’ calendars, scheduling meetings, and providing timely reminders.
Coordinate meetings, book conference rooms, and arrange travel as needed.
Handle document production, file management, and general administrative tasks.
Open, maintain, and close client files while ensuring accurate record-keeping.
Support marketing activities, including the preparation of pitches and presentations.
Serve as a primary point of contact for internal and external inquiries.
Monitor emails and correspondence, ensuring timely responses and follow-ups.
Maintain client details and manage the firm’s CRM system.
Arrange and facilitate client meetings while assisting with general client administration.
Review and edit correspondence, legal documents, reports, and presentations.
Prepare and maintain Excel spreadsheets as required.
Assist in the billing process, including generating pre-bill reports and sending invoices.
Process financial transactions such as cheques, wire transfers, and payments.
Help colleagues and contribute to departmental collaboration.
Support lawyers with various administrative tasks and special projects as needed

What You Need:

Legal Administrative Assistant certificate.
2–5 years of experience in a legal administrative role, preferably in financial services.
Experience with file management, billing, and wire transfers.
Proficiency in MS Office (especially Word and Excel).
Strong organizational and time-management skills with excellent attention to detail.
Ability to work independently while managing multiple tasks efficiently.

Exceptional communication and interpersonal skills, with a professional demeanor

About Hunt Personnel/Temporarily Yours

Hunt Personnel/Temporarily Yours is one of Vancouver's most well-established and successful recruitment firms. We recruit top-quality candidates for some of the most high-profile companies in the lower mainland. Our specialty areas are Administrative Support, Accounting & Finance, Legal Support, Call Centre and Customer Services Office Administrative Recruitment, Temporary Office Administrative Staffing, Human Resources, Supply Chain & Logistics, Legal Assistants & Paralegals, PR & Communications, Sales & Account Executives, Marketing & Communications, IT & Network Support and Management & Professional placement.