Manager, Office of the CFO & VP Administration

Posted 7 days ago

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Job Details

Full Time

Location

Nanaimo, BC

Salary

dollar sign 89,654 to 101,879 per year

Job Description

Vancouver Island University (VIU) is seeking a Manager, Office of the CFO and VP, Administration to play a pivotal role in ensuring the smooth operation of the Office of the Chief Financial Officer and Vice-President Administration (CFO). Reporting to the Chief Financial Officer and Vice-President Administration (CFOVPA) this is a fantastic opportunity for a highly skilled administrator to contribute to VIU’s mission while working closely with senior leadership, divisional directors, and key stakeholders across the institution. This role requires a proactive problem solver with strong organizational and communication skills, a keen attention to detail, and the ability to manage confidential information with discretion.

Duties:

Administrative support to the CFO.
Contribute to and coordinate the flow of information and activities within the office of the CFO. The Manager works closely with divisional Directors and provides functional and process assistance to them in alignment with CFO vision and priorities.
Coordination of the Chief Financial Officer and Vice-President Administration Division's reports and submissions to the Senior Management Team, Board of Governors’ Standing Committees, VIU Executive, Executive Budget Committee, and the Budget Advisory Council.
Generation of reports and documentation as required and requested for internal and external stakeholders.
Committee and Working Group administrative support as directed, for initiatives and projects sponsored by the CFO.
Assistance with human resources requirements within the division, such as appointments, onboarding, professional development.
Project Management as required.

Required Qualifications:

An undergraduate degree from an appropriate accredited institution with a minimum of five (5) years of progressively more complex administrative experience, preferably in a post-secondary environment. An equivalent combination of education and work experience may be considered.

Outstanding interpersonal, verbal, and written communication skills.
Excellent organizational, time-management, and administrative skills.
Strong problem-solving, critical thinking, and decision-making abilities.
Ability to work effectively and efficiently under pressure, manage tight deadlines, and adapt to changing priorities.
Capacity to set priorities, delegate tasks as needed and maintain flexibility in a dynamic environment.
Analytical and detail-oriented approach to identifying and resolving issues in a timely manner.
Ability to work both independently and collaboratively while keeping relevant stakeholders informed.
High degree of professionalism, discretion, and the ability to handle confidential and sensitive information appropriately.
Proficiency in Microsoft Office, Adobe, and SharePoint, with a willingness to learn additional software as needed.

Preferred Qualifications:

Post-secondary experience and/or experience in a unionized environment.
Supervisory experience.
Extensive knowledge of relevant VIU administrative policies and procedures.

About Vancouver Island University

Work Where You Matter. We invite you to explore the possibilities of a career with Vancouver Island University. Known as a centre of excellence, Vancouver Island University (VIU) produces quality graduates who are in demand by employers across the country and around the world. VIU offers a supportive campus community focused on innovative teaching methods, undergraduate research opportunities and creating an exceptional learning experience for our students. VIU’s rich history and connection with its communities dates back to 1936 when Nanaimo’s first vocational training school opened its doors. Today, VIU offers an extensive range of programming, from industry-responsive trades and applied training to academic undergraduate and graduate degrees. VIU has evolved into a university that supports a student population of over 14,000 learners, including 2,100 international students, over 1,500 Indigenous students, and employs over 2,000 faculty and staff. Located in Nanaimo on British Columbia’s spectacular West Coast, VIU offers the opportunity to live and learn in one of the most beautiful university settings in Canada. VIU is one of BC's top Employers! VIU was named one of British Columbia's top 100 employers in 2023 for the fourth consecutive year by the Top Employers program. We are a proud recipient of this honour and all that it represents about the VIU employment experience.