CLK 09R - Program Assistant

Posting Title
CLK 09R - Program Assistant

Position Classification
Clerk R9

Union
GEU

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$50,190.86 - $56,546.21 annually

Close Date
11/28/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Health

Ministry Branch / Division
Hospital and Provincial Health Services /Hospital Services

Job Summary

The Team
The Hospital Services Branch is dedicated to supporting the delivery of high-quality healthcare across British Columbia by overseeing hospital funding, planning, and services. The branch collaborates closely with health authorities to ensure hospitals run smoothly, meet patient care standards, and adapt to the evolving healthcare needs of the population. Our team is made up of supportive, dedicated professionals who work together to drive positive change and improve healthcare delivery in a friendly and collaborative environment. We foster a culture of teamwork, open communication, and continuous learning, where each team member's contributions are valued. Whether it's developing policies, allocating resources, or ensuring quality and safety in hospitals, we work together to make a meaningful impact on healthcare services across the province.

The Role
As a Program Assistant, you'll work alongside the Executive Assistant to help ensure the Hospital Services Branch runs smoothly. You'll manage calendars, coordinate meetings, track project timelines, and support various administrative tasks to keep the team organized and on track. Your work will directly contribute to healthcare initiatives that improve the quality of care for British Columbians, enhancing patient safety, access to care, and hospital services across the province. This is an excellent opportunity for those who are passionate about making a real difference, thrive in a collaborative environment, and want to play a key role in driving meaningful healthcare improvements.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent, plus a minimum of 18 months administrative experience in an office environment.
• Experience managing executive calendars, scheduling meetings and booking travel arrangements.
• Experience in keyboarding, word processing, preparing spread-sheets and maintaining databases, and other standard computer applications (i.e. MS Outlook and MS Office).
• Experience working effectively and professionally with minimal supervision and maintaining confidentiality and discretion.

Preference may be given to applicants with one or more of the following:
• Experience using information tracking systems (i.e.: SharePoint, CLIFF, eApprovals, iExpenses, Records Management, etc.).
• Experience organizing meetings and events.
• Experience working in an executive office setting.

For questions regarding this position, please contact Deah.Antonson@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work up to 5 days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Health Services

Additional Information