Receptionist and Office Services Assistant

Swim Recruiting is currently partnering with one of our favorite clients, a top employer on an immediate contract position of 6 months to support them covering their reception! This is a key role as the first impression for their office.   

A fantastic employer that values employee experience and for this reason has won employer of choice awards 3 years running! They are a team-oriented culture with long tenured employees while also entrepreneurial and evolving always trying to improve with new tools with very high engagement.

This Reception and Office Services Assistant role is key to support the smooth operations of their front office.

An award-winning real estate enterprise with a stellar reputation. They are a fantastic employer, collaborative culture, a desire for excellence and a willingness to give back. In this role, you will have the opportunity to join a forward-thinking team and be proud of working at a company developing, acquiring and maintaining high quality, sustainable buildings and communities.

Reporting to the Senior Manager, Executive Operations this role will provide daily reception coverage and general administrative support to their office in downtown Vancouver.  This position works closely with the Office Services Lead and Office Services Assistant. *Please note this is a 6-month contract agreement.

What you’ll be doing:

 Reception Coverage

• Answer incoming calls and address as necessary
• Receive incoming customer service requests by phone and email and complete the online request form
• Greet visitors and announce them to the appropriate individuals
• Monitor visitor access and maintain security awareness
• Distribute all incoming and outgoing documents and packages in a timely manner
• Manage incoming and outgoing mail and courier request
• Sort, open, date and distribute incoming correspondence as per specific instructions
• Provide refreshments for meetings and guests as required
• Maintain Reception email and distribute as required

 Office Services

• Complete daily walk-arounds; stock and organize all office common areas; maintain general appearance of the office
• Assist in preparing offices and workstations for new hires
• Provide coverage and support to the Office Services Lead, including acting as onsite coordinator for service providers when required
• Work in partnership with the Office Services Lead to plan and execute various office initiatives, social events and special projects
• Provide records management support of document shredding, storage and retrieval
• Provide general administration and clerical support to other departments as required

Qualifications- Required skills-

• 1-3 years of previous work experience in a professional office environment
• Friendly and personable with strong verbal and written communication skills
• Ability to build and maintain effective relationships with colleagues and suppliers
• Possess a high level of integrity and understand the importance of confidentiality
• Strong organizational and time management skills
• An adaptable, self-starter with strong attention to detail
• Punctual, reliable and professional
• Proficiency in Microsoft Office Suite (e.g. Outlook, Teams, Word, Excel, PowerPoint)
• Ability to lift 10kg for short distances

Vancouver- full time in office 8:00-4:30pm.

Hourly rate commensurate with experience likely in the range of $25-27 hourly.

If you are qualified for, and interested in, this fantastic opportunity, please let Swim Recruiting know as soon as possible as this search is moving quickly! If you already have a Recruiter at SWIM, please reach out directly.  If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!