Legal Contracts Administrator

Posted 21 days ago

Job Details

Contract

Location

Vancouver, BC

Salary

dollar sign 32 to 34 per hour

Job Description

Join our client’s fast-paced team as a Legal Contracts Administrator, working closely with the Contracts Manager to support the legal team and business with management and organization of contracts. If you have previous experience managing and supporting a CLM and thrive on organization, attention to detail, and enjoy collaborating with a dynamic team, this role is for you!

This is a 1-year contract with potential opportunity to extend should business needs align.

Who – The Company:
Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! They are a people-centric organization and known for their collaborative team culture.

What- The Role:

Assist the contract manager with processing and verifying contract requests and associated documents.
Coordinating external review requests received from Legal.
Maintain accurate and up-to-date records of all contract-related data in Conga CLM.

Validate accuracy of data fields entered by legal team with new contracts.
Conduct thorough data verification and validation of contract information.

Work with vendor team on a CLM data cleanup project. Complete quality checks on completed accounts and be a point of contact for questions that arise.
Communicate with internal and external stakeholders to ensure timely completion of contract-related tasks.
Coordinate signatures of internal and external parties through use of Conga CLM signature system

Requesting signatory information, creating signing transaction and reassigning executed record to agreement owner to complete workflow.

Support Contracts Manager with incoming Legal requests in our intake tool, ServiceNow and transfer necessary requests into the CLM through creation of records.
Assist with the preparation and distribution of contract-related reports and metrics.
Support the contract manager in managing contract renewals and amendments.
Assist with special projects as assigned by the contract manager.
Support with record reviews and audits within CLM and contract data.

Searching and compiling vendor agreements from ServiceNow and the business to build an accurate repository.
Review contracts and extract information related to vendor risk.

Support templates and clauses within the CLM

Putting through updates to templates/clauses on behalf of users.
Sharing current templates with the business.
Repository upkeep, uploading agreements signed outside of the CLM platform.

Potential to create documentation on CLM processes, best practices and other guidance materials.

Who – The Candidate:

1-2 years of experience in contract management or related field.
Excellent attention to detail and organizational skills.
Strong written and verbal communication skills.
Ability to work independently and in a team environment.
Familiarity with contract lifecycle management software and systems. Experience with Conga is a plus.
Proficient in Microsoft Office Suite, particularly Excel and Word.
Ability to prioritize and manage multiple tasks and projects simultaneously.
Strong problem-solving skills and ability to work under pressure.
Bachelor’s degree in business administration, Legal Studies or related field is preferred.

How much:
$32-34/hr commensurate with experience + 4% vacation pay.

Where:
Vancouver, BC.
Our client offers a hybrid working environment of 3 days in-office and 2 remote days.

When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.

About Swim Recruiting

SWIM provides Permanent and Contract Recruitment Services in a variety of specializations and industries. Our well established client network includes small businesses right through to large global corporations.