CLK ST 09R - Administrative Assistant

Posting Title
CLK ST 09R - Administrative Assistant

Position Classification
Clerk Stenographer R9

Union
GEU

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$50,190.86 - $56,546.21 annually

Close Date
9/26/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Tourism, Arts, Culture & Sport

Ministry Branch / Division
Heritage

Job Summary

The Team
The Heritage Branch is a branch of 17dedicated to the recognition, conservation, and celebration of tangible and intangible heritage values across British Columbia. Through managing provincial heritage properties and collections, supporting community-led heritage initiatives, and overseeing fossil management and geographical naming programs, the branch ensures that BC's diverse heritage is protected and made accessible to the public. With a focus on community engagement, policy development, and stewardship, the Heritage Branch plays a vital role in safeguarding the province's cultural legacy for future generations.

The Role
As the Administrative Assistant, you will provide comprehensive administrative, secretarial, and financial support for the Heritage branch. This role involves coordinating daily activities, managing records, handling financial forms, and liaising with ministry executive offices, with a primary focus on CCFs and contracts. Additionally, you will support the Director and Executive Director as needed, manage general communications, and utilize tools like Cliff and eApprovals to facilitate operations.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent.
  
• One (1) year clerical/administrative support experience in an office environment.
  
• One (1) year experience using Microsoft Office computer applications (i.e. Outlook, Word and Excel), including preparation of spreadsheets.
  
• Experience in filing or records management.
  
  

Preference may be given to candidates with:

• Related post-secondary education or training. Related education or training may include accounting, business administration, bookkeeping, or related fields.
  
• Experience in contract administrative support.
  
  

For questions regarding this position, please contact jennifer.adams@gov.bc.ca

About this Position:
Flexible work options are available; this position may be able to work from home a few days a week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services