BAND 1 - Executive Documents Analyst

Posting Title
BAND 1 - Executive Documents Analyst

Position Classification
Band 1

Union
N/A

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$65,300.21 - $93,100.19 annually

Close Date
12/29/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
Legal Services Branch / Office of Legislative Counsel/ Order in Council Administration Office

Job Summary

The Team
The Order in Council Administration Office (OICAO) is an 11-person team based in the Office of Legislative Counsel. We support the legislative process in BC by delivering programs that are critical to effecting government's legislative agenda. In addition, the OICAO administers the BC Proclamations Program, Commissioners for Taking Affidavits Program, Document Authentications Program, Service of Foreign Documents Program and Central Registry for Intergovernmental Agreements Program. You'll collaborate with other central agencies and offices in BC, Canada and abroad, while working alongside a diverse team that thrives on challenges and fosters a positive, inclusive work culture with hybrid work options-complete with shared humor and memes!

The Role
The Executive Documents Analyst oversees the administration of the Service of Foreign Documents Program, acting as the Central Authority for foreign documents for service in British Columbia for civil or commercial matters under terms of the Hague Convention on Service Abroad of Judicial and Extra-judicial Documents and Letters Rogatory from countries that are a party to the Convention. The Executive Documents Analyst also provides analytical and operational support for all other programs administered by the OIC Office. Analytical skills and high attention to detail are critical components of this position, as errors made or not detected may have extensive legal, financial and policy ramifications. This position performs duties outside of regular business hours to meet critical deadlines and to assist the Manager in ensuring continuous business operations. This is an exciting opportunity to work in a supportive, close-knit team where your growth and independence are valued.

Qualifications:
Education and Experience Requirements

• University degree in Public Administration or another applicable program of study or an equivalent combination of education and experience.
• Experience dealing with time-sensitive and competing demands/priorities.
• Experience conducting issues management.
• Experience using database software to manage, maintain and research information.
• A minimum 2 years' experience in each of the following:
  • Performing legislative or policy analysis in a ministry setting or administering a program that involves the review and analysis of documents, preferably in an environment (e.g., legal office) that deals with confidential and sensitive documents;
  • Writing and editing corporate or government materials;
  • Communicating and collaborating with stakeholders.

For questions regarding this position, please contact esha.whitlam@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work up to 3 days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill both current and/or future permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
This position is excluded from union membership.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Leadership and Management

Additional Information