AP Administrator

Seeking a proven AP administrator with at least 5 years’ experience.

Our client is a respected international company known for its innovative and dynamic approach within a fast-paced industry. They foster a culture built on collaboration, trust, and integrity

The Accounts Payable Administrator is responsible for accurately processing a variety of payment documents, including invoices, contractor and lease operator payments, employee expenses, and other transactions related to accounts payable. The role also involves updating financial spreadsheets, completing reconciliations, and supporting administrative functions within the AP and Finance Department. Strong communication skills are essential for effective interaction with both internal teams and external partners.

Key Responsibilities:

• Process accounts payable data, ensuring accurate and timely payments.
• Respond to inquiries and requests via email and phone.
• Address vendor questions and concerns regarding payment status, resolving issues professionally.
• Update training materials and departmental procedures as required.
• Provide troubleshooting support to the AP team.
• Maintain a thorough understanding of company policies regarding expenses, allowances, and direct payments.
• Review, investigate, and communicate discrepancies in invoices or billing transactions.
• Update financial spreadsheets and perform reconciliations.
• Assist with other tasks as directed by the AP Manager.

• Relevant post-secondary education or coursework in accounting is an asset.
• At least 5 years of experience in accounts payable or a similar accounting role.
• Strong analytical, problem-solving, and troubleshooting skills.
• Familiarity with accounting systems, processes, and internal controls.
• Proficiency in accounting software, Excel, Outlook, and Teams, with the ability to learn new systems quickly. Experience with NetSuite an asset.
• Accuracy in data entry and strong attention to detail.
• Ability to handle account reconciliations of moderate to complex difficulty.
• Strong organizational skills and a proactive approach to work.
• Excellent communication skills, both verbal and written, with a professional demeanor.

Base salary commensurate with level of experience in the range of $63-68K 3 weeks’ vacation + benefits, free transit pass.

Based in the company’s Vancouver head office. Hybrid working schedule of three days onsite, two remote working days.

This AP Administrator search is moving very quickly, and interviews start soon! SWIM is presenting candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!