Administrative Assistant, Procurement & Contract Services

Posted A month ago

Job Details

Full Time

Location

Nanaimo, BC

Salary

dollar sign 27.780 per hour

Job Description

Vancouver Island University invites applications for the regular full-time role of Administrative Assistant, Procurement & Contract Services. In this role, you will play a crucial role in the efficient functioning of Vancouver Island University's procurement operations, specifically focusing on all procurement and related contract services.

Reporting to the Procurement Manager or Director, you will work independently to perform a variety of confidential administrative functions in support of the Procurement and Contract Services department goals and objectives. As the Administrative Assistant, Procurement & Contract Services, you will represent senior leadership to external stakeholders, fostering positive relationships and ensuring alignment with the intuition's objectives. The use of initiative and judgment to resolve routine and emergency issues and to monitor the flow of information through a complex and changing environment is crucial in this role.

Key Responsibilities:

Support Procurement and Contract Services Team: By liaising with employees, faculty, public and suppliers in person and through the shared department email inbox. Provide support to the community (external and internal) by assisting with questions regarding processes and guidelines. Perform other related duties as assigned by the Manager and Director of Procurement.
Contract Management: Maintain Contract databased for all University contracts.
Supplier Management: Create and maintain Supplier database in the ERP system based on guidelines and processes.
Process Improvement: Continuously evaluate and enhance procurement processes, systems, and workflows to optimize efficiency, effectiveness, and transparency.
Reporting and Analysis: Generate and update reports, metrics, and analyses related to procurement and contract services activities. Provide insights and recommendations based on data-driven assessments.

Required Qualifications:

Diploma in a related field or discipline such as business administration, supply chain management, or a related field.
Minimum of one year experience, preferably in a procurement or contract management environment.

About Vancouver Island University

Work Where You Matter. We invite you to explore the possibilities of a career with Vancouver Island University. Known as a centre of excellence, Vancouver Island University (VIU) produces quality graduates who are in demand by employers across the country and around the world. VIU offers a supportive campus community focused on innovative teaching methods, undergraduate research opportunities and creating an exceptional learning experience for our students. VIU’s rich history and connection with its communities dates back to 1936 when Nanaimo’s first vocational training school opened its doors. Today, VIU offers an extensive range of programming, from industry-responsive trades and applied training to academic undergraduate and graduate degrees. VIU has evolved into a university that supports a student population of over 14,000 learners, including 2,100 international students, over 1,500 Indigenous students, and employs over 2,000 faculty and staff. Located in Nanaimo on British Columbia’s spectacular West Coast, VIU offers the opportunity to live and learn in one of the most beautiful university settings in Canada. VIU is one of BC's top Employers! VIU was named one of British Columbia's top 100 employers in 2023 for the fourth consecutive year by the Top Employers program. We are a proud recipient of this honour and all that it represents about the VIU employment experience.