Senior Executive Assistant

Posted 23 hours ago

Job Details

Full Time

Location

Vancouver, BC

Salary

dollar sign 100,000 to 115,000 per year

Job Description

Senior Executive Assistant
Join our clients dynamic team as Senior Executive Assistant, where you'll play a vital role in supporting their CEO, ensuring seamless operations and impactful decision-making. If you're organized, detail-oriented, and thrive in a fast-paced environment, we want to hear from you!

Who – The Company:
A successful and leading management company focused on sustainability and community support.

What- The Role: We are seeking an organized and detail-oriented Senior Executive Assistant to provide high-level administrative support to the CEO and additional support to the executive team and Board of Directors. The ideal candidate will be responsible for managing the CEO’s day-to-day activities, facilitating communications with the Board, and coordinating board-related functions. This role is crucial in ensuring the smooth operation of executive-level and board-related matters, requiring excellent multitasking abilities, discretion, and professionalism.

Executive Support:
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel, and provide additional support to other executives, as required.
- Handle email correspondence, drafting and editing communications on behalf of the CEO.
- Prepare meeting agendas, presentations, and documents for CEO’s internal and external engagements.
- Coordinate complex travel itineraries, transportation, and accommodation for the CEO and other executive staff as needed.
- Organize and prioritize incoming requests and ensure the CEO stays informed of critical matters.
- Act as a point of contact between the CEO and internal/external stakeholders.

Board Support:
- Schedule and organize board meetings, including preparing and distributing meeting agendas, materials, and reports.
- Assist in preparing minutes, follow-ups, and communications for the Board of Directors.
- Maintain and update board records, ensuring accurate and confidential documentation.
- Coordinate board-related travel arrangements and process board members' expense claims.
- Support the CEO and Board with special projects as required.
Administrative Operations:
- Oversee general office management, including supply orders, vendor management, and ensuring smooth office operations.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with special initiatives, presentations, and event planning.
- Ensure smooth communication between the executive office and various departments.

Who- the Candidate:

5+ years of experience providing administrative support to C-suite executives and board members.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
High level of discretion and professionalism in handling confidential matters.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with virtual meeting platforms.
Experience working with board management software a plus
Ability to manage and coordinate complex travel arrangements.
Proven ability to work both independently and collaboratively in a fast-paced environment.

How much:
$100,000-$115,000 commensurate with experience + discretionary bonus, pension, 3 weeks vacation, extended health.

Where: Vancouver.

When & How To Apply:
SWIM is presenting candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

About Swim Recruiting

SWIM provides Permanent and Contract Recruitment Services in a variety of specializations and industries. Our well established client network includes small businesses right through to large global corporations.