People and Culture Admin/Receptionist

Overview

Paladin Security: Making the World a Safer and Friendlier Place! Do you have superior customer service skills and a passion for helping people? Are you able to think quickly and work in a very busy office settings? Are you good with computers and are you detail-oriented?

Job Skills / Requirements

**** Urgent Hiring: Expected Start Date is no later than January 15th, 2024****

Reporting to our Manager of People & Culture, our receptionist is the local face of Paladin Security to our clients and staff and performs many critical functions related to our hiring process and support of our overall operation. This position is dynamic and multifaceted. Because of its involvement in our recruiting process, this position is ideal for someone with an interest in HR as a career path.

Salary: $40000-$47000

YOU'RE A GREAT FIT IF YOU:

• Answer telephones in a friendly and professional manner before routing to the appropriate department.
• Professionally greet all visitors to Paladin's office and ensure they check in and adhere to Paladin's visitor policy.
• Check in and set up all prospective security officer candidates for interviews.
• Contact new applicants to conduct telephone interviews.
• Receive, scan and upload employee documentation to electronic personnel files.
• Submit online requests for criminal record checks for prospective new employees and submit applications for BC SWL.
• Develop and maintain professional relationships with all staff in the Victoria office.
• Take responsibility for overall cleanliness of the front desk
• Manage uniform inventory, ensure uniform room is cleanly and organized and issue uniforms to security officers.
• Submit orders for office supplies as needed and groceries on a weekly basis.
• Create cheque requisitions for invoices to submit to Accounts Payable.
• Schedule meetings for Paladin staff members and book use of boardroom and training space for all departments within the company.
• Manage booking for the office's apartment suite and ensure suite is tidy prior to visitors arriving.
• Manage access control for the office, including programming access cards and alarm codes.
• Receive and distribute mail and inventory deliveries and arrange for shipments and couriers.
• Using Winteams software: data entry, compliance entry, scheduling training shifts (OFA1, MOAB and Virtual Trainings)
• Assisting with scheduling in Winteams for the job sites as required.
• Scanning, filing, data entry and other administrative duties as required.

Education Requirements:

• Education or related experience in the field of Office Administration and/or Human Resources.
• Exceptional proficiency with PCs including Office 365, Outlook, Word, and Excel.
• Proficiency or willingness to be trained in a variety of software and programs used by Paladin.
• Professional appearance and demeanor.
• Organization and time management skills.
• Excellent interpersonal and customer service skills.
• Ability to work as a key member of a small team of professionals and manage allocation of time between two companies and multiple departments.

LET'S GET STARTED!

We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.

#VA1

Education Requirements (Any)

Human Resources, Business or Office Administration
Minimum 1 year Human Resources experience
High School Diploma/GED
Associate's Degree
Certificate Diploma or Bachelors Degree in Occupational Health and Safety (or related) field

Additional Information / Benefits

PALADIN OFFERS YOU:

• Competitive wages
• Promotion from within
• Company-paid training & uniforms
• Benefits & recognition programs

Benefits: Medical Insurance, Life Insurance, Paid Sick Days

This job reports to the People and Culture Manager.

This is a Full-Time position 1st Shift.

Travel is not required

Number of Openings for this position: 1