Executive Assistant, Administration & Records Management

• Support the BCAFN's efforts to uphold First Nations' inherent rights and title through exceptional administrative and records management
• Become a key part of a progressive and diverse provincial, territorial organization that values every perspective
• Earn a competitive hourly rate of $29-$31 based on skills, experience and qualifications, plus comprehensive benefits! 

The Assembly of First Nations (AFN) is a national advocacy organization representing First Nation citizens in Canada, which includes more than 900,000 people living in 634 First Nation communities and in cities and towns across the country. The BCAFN is one of ten regional organizations affiliated with the National Assembly of First Nations whose members include 634 First Nations across Canada.

The Regional Chief provides the political leadership and activities for the BCAFN, and is elected to this role by the BC First Nations Chiefs for a term of three years. BCAFN is further governed by a Board of five directors, elected to three-year staggered terms. Each board member is a Chief or designate for their First Nation community. BCAFN hosts a Special Chiefs Assembly and an Annual General Assembly every spring and fall which allow for BC First Nations leadership to engage in open socio-political discussions in order to provide community-driven directives to the Regional Chief through resolution.

The BCAFN Regional Chief sits on the AFN Executive Committee whereby his/her role is to ensure regional concerns of BCAFN members are included in National political discussions and decision-making processes. The Regional Chief also holds specific portfolios that deal with national policy issues and concerns.

The BCAFN Society is registered under the Societies Act of British Columbia. As an incorporated society, BCAFN operates with its own regionally specific mandates, and works towards creating new and better memories for First Nations that include meaningful participatory relationships with the provincial and federal governments as well as industry, and which aim to close the socio-economic gap between First Nations and non-First Nations people.

 To learn more about us, please visit: bcafn.ca

The BCAFN has an exciting opportunity for a full-time Executive Assistant, Administration & Records Management to join our team at the BCAFN, based in Prince George, B.C. 

This role will report to the Chief of Staff and Finance Manager, and will be responsible for ensuring the efficient management of office operations, including a key focus on records management. This includes overseeing the transition of physical files to digital formats, ensuring proper scanning, organization, and archiving of documents. The role also provides critical corporate governance support, helping to maintain accurate records and documentation in alignment with the direction provided by the Board of Directors. 

Your responsibilities include, but are not limited to:

• Assisting the Chief of Staff and Finance Manager with administrative tasks
• Maintaining and organizing the lobby area and supply cabinets
• Receiving visitors and directing them to the appropriate person
• Maintaining office security by controlling access
• Answering, screening, and forwarding phone calls and electronic inquiries
• Managing the flow of incoming and outgoing correspondence
• Maintaining databases for incoming correspondence and contact information
• Developing and managing computerized filing systems
• Taking meeting minutes for internal and external meetings
• Ordering and managing office supplies, and arranging for equipment servicing
• Assisting with scheduling meetings and coordinating events
• Supporting corporate governance matters and assisting with Board directives

To qualify, you should have 2+ years of related administrative experience. Post-secondary education or training in regards to office administration is an asset. 

Equivalent combinations of post-secondary education and relevant experience within a First Nation will be considered. If you possess fewer years of experience but have transferrable skills and the determination to excel within the organization, we encourage you to reach out to us.

The following are required:

• Ability to undergo an RCMP security check
• Access to reliable transportation

The following skills and experience will be crucial for this role:

• Lived or work experience in a First Nation setting (asset)
• Demonstrated computer literacy
• Experience managing filing systems and databases
• Proficiency in Microsoft Office applications
• Familiarity with basic office equipment maintenance
• Ability to coordinate meetings and events
• Experience working in a corporate governance setting
• Willingness to travel within B.C. and Canada when needed

As our ideal candidate, you will possess excellent communication and interpersonal skills. You are detail-oriented, highly organized, and able to manage multiple tasks efficiently. As the first point of contact for the BCAFN, your customer service skills will shine through as you represent the organization in a professional and approachable manner.

This is a highly visible and critical role, where you will be the face of BCAFN, ensuring smooth office operations and supporting the team in fulfilling the organization's mission. We are looking for someone who can thrive in a dynamic environment, is proactive, and brings a positive attitude to every task.

Note: Preference will be given to applicants who have First Nations ancestry. 

In exchange for your hard work and dedication, you will receive a competitive hourly rate of $29-$31, negotiable dependent on skills, experience and qualifications, along with a great host of benefits, including:

• Comprehensive Health, Dental, and Vision Coverage
• Pension Plan with Employer Match of up to 6% of Your Salary
• 3 Weeks of Vacation to Start (Negotiable)
• Paid time off: Christmas Break & National Indigenous Peoples Day

If you are interested in progressing your career with a growing organization, apply today!