Administrative Support

Posted 5 days ago

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Job Details

Full Time

Location

Vancouver, BC

Job Description

The Opportunity:

WSP has a new opportunity for a Group Administratorto join our Mine Support team in a
full time position in ourVancouver, BC or Calgary, AB office. You'll provide administrative support to consulting professionals within the Mine Engineering and Stability Team, using your skills to support Project Managers and Consultants within the Earth and Environment Business.

A day in the life:

You will act as the point of contact for all general enquiries for the Mine Engineering and Stability Team including but not limited to:
support Team Leaders and proactively anticipate their needs
expense entry for senior staff
expense review
onboarding and offboarding
CV updates
meeting coordination and minute taking
prepare group presentations
coordinate travel arrangements
coordinate social events
first aid bookings for staff
update and maintain group SharePoint sites, distribution and contact lists
generate opportunity numbers in Oracle
Word Processing Support for Earth and Environment Mining Canada
format technical deliverables including proposals, letters, technical memorandums, reports, spreadsheets using MS office applications and WSP templates
use Adobe to create and compile PDF documents
liaise with Project Managers and Consultants to obtain document approvals
Local office support for the Vancouver office including printing, scanning requests, and event setup

What you'll bring to WSP:

Positive Team Player Attitude!

3-5 years (or more) of work experience in a professional service environment.
Attention to detail and ownership of delegated tasks.
Good communication skills (listening, verbal and written), friendly and pleasant manner, with an ability to maintain composure while under pressure.
The ability to take directions and seek clarification as needed.
Able to prioritize competing responsibilities and communicate this to all involved in a manner that facilitates meeting deadlines as a team.
Good problem-solving skillswith the initiative and ability to identify alternative solutions.
Established comfort level with technology.
Proficiency in Office 365 including SharePoint, Word, Excel, and OneDrive.
Ability to learn processes quickly and be flexible in changing circumstances.
Excellent customer service skills to support both our external and internal clients.
Valid Driver's license is an asset.

Salary range (in British Columbia): $53,100 - $73,000

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.
WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

We value our people and our reputation
We are locally dedicated with international scale
We are future focused and challenge the status quo
We foster collaboration in everything we do
We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

About WSP Canada

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international expertise. We are technical experts and strategic advisors including engineers, technicians, scientists, planners, landscape architects and urban designers, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Buildings, Transportation, Infrastructure, Environment, Geomatics, Energy, Resources, and Industrial sectors as well as project delivery and strategic consulting services. With over 8,000 talented people across Canada, we engineer projects that will help societies grow for generations to come.